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Resource Management System

Resource Management (RM) is the system used throughout DWP since 2006 to carry out all its transactional human resources, payroll, finance and procurement functions. RM holds data on over 100,000 staff on behalf of all clients (DWP, Cabinet Office, Department for Education, Health and Safety Executive). This data comprises the full set of protected personal information: name; address; National Insurance number, bank account details; date of birth. The data held also encompasses data that could be considered sensitive such as disability, sexual orientation, ethnicity; previous names, tax details, next of kin, sick absence dates and reasons, union membership. Note some elements of this data set are supplied on a voluntary basis and cannot be guaranteed to be complete for all employees. The system also contains, payroll records, pay and grade - current and history, allowances, expenses and overtime claims, advances and loans; payments and recoveries, diversity, learning & development activity, educational/professional qualifications, performance appraisal records and the purchase of good and services. As part of the procurement process RM holds the details of requisitions raised (approximately 14,000 a year for all clients), purchase orders raised (some 11,500 per year for all clients), and associated supplier details and order values, invoices received and payments made, including supplier bank details and values (approximately 4,200 Bankers' Automated Clearing Services payments per year). The Purchase to Pay service line also deals with Accounts Receivable transactions. This deals with approx. 96,000 receipts a year with the system holding details of individual debtors, the balanced owed, nature of debt and payments received. RM holds the accounting structures for each client and records of all financial transactions, including manual and automatically created journals with values, descriptions, dates and audit reference data. Some 32,000 journals are processed per year. RM also contains records for Fixed Assets held for all clients. This covers classification information, description of the asset, initial financial value, depreciation and current value of the asset. Transaction details are present for additions, deletions, revaluations, annual depreciation (approximately 4730 Fixed Asset related transactions per year). VAT transactions also form part of the accounting data with VAT payment and reconciliation data for clients being held. The Resource Management System has been in place since 2006 for DWP, April 2009 for Cabinet Office, and September 2009 for Department for Education. The data covers all parts of the UK and as well as the 11,300 current records there is historical data.

2015-09-26 03:45:38

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